Quote table

The Quote Table is a part of your document where you can add products and services you’d like to quote for your customer and price them as needed. If you’re working on a quote, drag and drop the Quote Table on to the document. A Quote Table tab is displayed adjacent to the document tab. A quote table also will be created within the document by default. 

The quote table will be displayed within the document.

1. Click Add/modify products.
   You will be taken to the Quote Table tab,

2. Select a price book from the right pane to add your products to the quote table.
   

3. The product and price window is displayed. From the product catalog window, select the products you want to add to your deal table.

4. Once you mark and select your products, click Add to quote table. You can select multiple products to add to your deal table. The products are added and the deal table gets created.  You can edit these fields as per your requirement. The deal table that you created will be added to the document (will be appended towards the end of the document).

 You have successfully created a quote. Now, you can move your quote to the next stage, probably for internal approval.

⚒️ Let’s break it down

Every Quote Table has the following elements you need to know about before you start adding products and pricing them.

1. Document Overview Bar

2. Quote Table Workspace

3. Price Catalog

4. Quote Table Attributes

5. Grouping

6. Discount Types

7. Notes and collaboration

8. Analyze

1. Document Overview Bar

This the bar at the top of your screen that gives you an overview with details such as document name, type, creation date, opportunity name, etc.

2. Quote Table Workspace

The Quote Table workspace is a network of columns and rows similar to that of a spreadsheet but without the complicated macros and loading time. The column headers are Attributes, the corresponding values of which get pre-populated once a product is added. Each product added to the Quote Table appears as a line item (a row). Only the fields that appear in green are editable while the others are read-only.

3. Price Catalog

The Price Catalog is the list of products available for selling from the price book you chose to create the document. You can search for the product by their name, SKU code or description. You can filter them by Product Type or Product Configuration Type or both to narrow your search. You can view the Quote Table and the Price Catalog simultaneously and hide Price Catalog for a full view of the Quote Table by clicking on its icon in the right pane.

4. Quote Table Attributes

The Quote Table Attributes are the column headers that appear in the Quote Table. Only some Attribute fields are editable by default. All editable fields are highlighted in green. The visibility and editability of these attributes may vary from company to company and depends on how your company or Sales Ops has customized Revv for your use.

4.1 Product Name

The product name field displays the name of the product. It gets populated from the product catalog.

4.2 Product Code,

This field displays the product code. The field gets populated from the product catalog.

4.3 SKU Code

Depending on the product you choose, the SKU code field gets populated with data from the product catalog.
Head here, to read about Product Catalog Attributes. To know more about them, click here.

4.4 Base Price

The Base Price refers to the average unit price of the product. For Flat priced and Bundle priced products, the base price is directly displayed in the field.

Note : For Volume, Tier and Stair-Step priced products, the base price depends on the quantity. You have to go choose the quantity in order for the system to calculate the base price.

4.5 SKU Quantity & 4.7 SKU UoM

SKU Quantity is the quantity of your SKU (or product) and is measured in the SKU’s unit of measurement (SKU UoM). SKU UoM is a price dimension for your product. If the product only has one price dimension besides the Selling Term UoM but has Tier, Volume, Stair-Step or Bundle price option, the SKU UoM is usually called ‘Pack” and cannot be edited. That is, SKU Quantity cannot be edited and only Quantity can be edited.

4.6 Quantity & 4.9 Quantity UoM

Quantity is also an editable field where you can enter the quantity of your product. This Quantity is measured in the Quantity UoM. If the product is Flat priced and has only one price dimension besides the Selling Term UoM, the Quantity UoM will be empty and Quantity cannot be edited. You can modify quantity in SKU Quantity field.

4.7 Selling Term & 4.11 Selling Term UoM

The Selling Term is the duration for which you want to sell or quote the product for. The Selling Term in measured in Selling Term UoM.

4.8 Extended Base Price

It is the total price of the product for the duration and quantity you have entered excluding any discount. This is the computed price that includes the SKU Quantity, Quantity and Selling Term.

4.9 Discount Percentage

You can enter the discount for the product line item in percentage. This discount is calculated on the Extended Base Price.

4.10 Discounted Price

This is the calculated total price for the product line item after applying the discount.

4.11 Additional discount

You can give a further discount to the already discounted price of the product line item by entering a value here in percentage.

4.12 Net Price

This is the Net Price calculated after deducting all discounts.

4.13 Start Date & 4.18 End Date

The Start Date signifies the date from which the product is available for use to the customer. The End Date signifies the end of this duration. The End Date is calculated based on the Selling Term.

4.14 Billing Frequency

This value signifies how frequently the invoice will be generated. Although there is a provision to enter a different Billing Frequency for every line item, it’s usually the same for all of them.

4.15 Max Usage & 4.21 Max Usage UoM

For usage based products, the max usage signifies the maximum usage allowed. This is useful at the time of billing.

5. Grouping

The Quote Table has an option to segregate the products that you have added into groups. You can either Group them by Product Type, Charge Type or Product Family. You can use this option to provide group discounts rather than individual discounts at the line level. You may also want to present your customer a grouped view of the product mix quoted, for a more professional appearance and show discounts.

6. Discount Types

Revv has 4 types of discounts to help you get more creative with your quotes. You can choose to provide one or more than one type of discount depending on your requirements.

1. Line Item Discount: This the the basic discount that you can offer on a line item level and corresponds to the column Discount Percentage. This discount is calculated over the Extended Base Price.

2. Additional Line Item Discount: If you’d like to give a further discount to an already discounted line item, you can use the corresponding Additional Discount field. This discount is calculated on the Discounted Price for that line item.

3. Group Discount: This discount type is used on a Group Level. If you’d like to give discount to an entire group rather than on individual line items, simply group the quote table and apply a Group Discount. It is applied on the Group Total, which is the total of the Net Price of the items in that group.

4. Quote Discount: This discount type is for the entire quote and is applied on the Quote Total. The Quote Total is the total of Net Price of all the items in the deal table. If you’ve applied a Group Discount, then the Quote Total is the sum-total of all groups , inclusive of the group discount.

7. Notes and collaboration

The Notes feature lets you add comments, suggestions, text annotations and tag your team members using @mentions. You can browse files with each note if you need any reference material. Notes let you create a collaborative workspace for a document so that your team is literally on the same page! Anyone who has access to the document either by @Mentions or addition as a Co-Author can add notes. Notes are threaded and can be deleted by the note owner only. All comments sent and received during the approval process also get added as notes so that you never lose context.

You can look at all collaborators in the Collaborators tab. Here’s how you can create a note.
Click Notes on the right pane of the document.

On the Notes pane, click + icon (Add New Note).
Use @ to mention someone from your organization. (when you enter @, all the current users will get listed. You can select the user whom you are addressing.

8. Send

Once you’re done creating the deal financials, you’ll need to Analyze the Quote Table to check if an approval workflow has been triggered. You can send the document for approval or reviewal.